How to Use Mail Merge for Sending Mass Emails in Excel You can use mail merges to enter recipient data quickly for sending different documents such as: Imagine manually composing 100 different emails for 100 different recipients! This way, you save tons of time as you’re not wasting hours manually creating a new customized document for each person. The mail merging process automatically creates separate, personalized documents for each recipient. The mail merge function would then combine the email template with your data file to create individual emails for each recipient. Your data file will be the spreadsheet that contains all their details. Here, your email is the template file - you can set the placeholders for your recipients’ names and addresses in the email. A template file – The main document that has placeholders for inserting the data that is fetched from your data file.įor example, you can perform a mail merge for an email.A data file – Usually, a Google Sheets file or a Microsoft Excel file that contains your contacts’ information.To send a mail merge, you need two files: This data can be your contacts’ names and addresses, their email IDs, or any other details. How to Send Mass Emails From Excel Using Mail MergeĪ mail merge automatically fetches data from a spreadsheet (or other data sources) and inserts it into a template document.(Click on the links below to jump to a specific section) A mail merge lets you automatically insert those personalized details into each email without the pain of having to type out each one manually.
Let’s say you need to send the same email or letter to several people, but with a unique name, address, or other personalized details for each recipient. Mail merges are an easy way to quickly customize emails, letters, or any other personalized correspondence. I ’ll also go into detail about common mail merge issues with MS Excel, as well as the fixes for those problems.
In this article, I’ll show you how to perform a mail merge using an Excel spreadsheet to distribute mass emails and letters quickly. Looking to send Mass Emails from an Excel Spreadsheet?
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